How many times, when producing or downloading a new file, have you wondered in which folder it is best to put the file, because there is more than one place where it makes sense to put it? And if you put it in one place, you will not find it if you later look in the other place, or if someone else looks for it in the other place.
Sometimes, for this reason, you ended up duplicating the file in both places. But after some time, forgetting that, you modified one of them. This caused different versions to exist in different places. Then, after some more time, you or someone else modified the old version. You ended up with several coexisting versions, which had to be merged manually. This is time-consuming, and frustrating.
Also, multiple versions can waste a lot of space on disk. Other times, to avoid this problem, you tried to rework your folder structure, so that anything could go in one place only (i.e. a so-called taxonomy). But this is often impossible, and always impractical.
Even when it is possible, you realized that no single folder structure is ideal in all situations: should you organize your folders first by customer, then by year, then by topic? Or first by year, then by customer, then by topic? Or first by topic, then by customer, then by year? Sometimes you need to see all the files in a given topic, regardless of the customer; other times you need to see all the files of a given customer; and when you need to archive old files, you need to see all the files in a given year. There is no way a single, static folder structure can be ideal in all situations.
And what if your folder structure must be used by many people, each with different searching needs? It is impossible to keep them all happy and efficient.
The solution: Tabbles puts an end to all that. With Tabbles, each new document can be associated, or cross-linked, with all its relevant topics, all its relevant customers, and all its relevant years, without deciding a folder structure in advance, and without copying or duplicating the file. It is only later, when you actually try to find your files, that Tabbles dynamically creates the folder structure which is most appropriate for your needs.
Here is how it works: if you click a topic first, you will see all the customers with that topic, as dynamically generated subfolders. Conversely, if you click a customer first, you will see all the topics of that customer, once again as dynamic subfolders.
And if you click a year first, you will see all the customers of that year, and all the topics of that year. The key is that subfolders are computed dynamically, depending of what folders you have already opened. Tabbles is therefore a dynamic file-system. Here is a side-by side summary of these two organization systems: